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Executive Assistant to the CEO

Job Summary

Reporting the the Special Assistant, the Executive Assistant is responsible for providing administrative support and leverage to the CEO in the form of special projects, calendar management, scheduling, drafting and sending communications, meeting and event planning, preparation, coordination, and execution. Additionally, the Executive Assistant coordinates all Thread Executive Team, Board of Director, and All-Staff meetings, leads the meeting set-up and break-down, prepares meeting materials and food, and manages calendar invites. The Executive Assistant ensures the CEO’s workflow and schedule is on track and aligned with Thread’s priorities.

*The position will stay posted until filled. Due to the volume of inquiries, we will not be able to respond to all applicants.

 

Key Responsibilities

Administrative Support

  • Support the CEO with email management, focusing on maintenance, tracking, and follow-up
  • Help CEO prioritize and manage schedule
  • Populate CEO calendar, ensuring it is consistently up-to-date, complete, and accurate
  • Meeting set-up, break-down, and coordination, including Thread Executive Team meetings, Board of Director meetings, and All-Staff meetings
  • Draft external and internal communications for CEO review and publication including emails, meeting notes, and weekly newsletters
  • Draft, finalize and disseminate Board of Director calendars for both individual committee and full Board meetings
  • Work collaboratively with CEO to provide ongoing support with the planning and execution of appreciation notes, gifts, tokens, and events for staff, Board of Directors, and others

Administrative Coordination

  • Support with meeting agenda creation and dissemination 
  • Prepare CEO for meetings, in partnership with other key staff and members of the Board of Directors

Special Projects

  • Management of special projects delegated by the CEO
  • Draft, write, and send handwritten notes and gifts

 

Qualifications/Skills

  • Minimum 5-7 years of related work experience required
  • Strong candidates would possess the following attributes: excellent communication and writing skills, detail oriented, highly organized, positive attitude, self-motivated adept problem-solver, flexible, and able to rapidly prototype
  • College degree preferred
  • Experience working closely with organization or company executives strongly preferred
  • Very strong interpersonal, communications and writing skills; ability to interact with staff and Board at all levels and build relationships
  • Very strong ability to manage tasks, prioritize issues and execute work in an efficient and timely manner
  • Proficiencies with technology (e.g. Microsoft Office, including Excel) and Google Platform and willingness to adapt to new technologies
  • Ability to handle sensitive and confidential information with discretion
  • Ability to employ sound judgment
  • Previous nonprofit experience preferred

 

More About Thread

Our Mission

Thread engages underperforming high school students confronting significant barriers outside of the classroom by providing each one with a family of committed volunteers and increased access to community resources. We foster students’ academic advancement and personal growth into self-motivated, resilient, and responsible citizens.

Our Why

Studies have shown that the defining difference between Rust Belt cities that struggled and those that were hotspots of rejuvenation was the structure of social networks. The Thread Community Model brings together a broad cross-section of our city by forming authentic, mutual, and enduring relationships and in turn provides a vehicle for sustained change. Thread believes that the power of relationships—the dynamic web of interconnectedness created when futures are woven together—can end the poverty of isolation and allow both youth and Baltimore to realize their full potential.

Thread is weaving a new social fabric where everyone thrives and which is expanding to connect with even more students, volunteers, and collaborators. Thread currently serves 303 students and alumni with the support of over 800 volunteers and over 175 collaborators. We plan to continue to increase our annual and total enrollments until we meet our long-term goal of engaging 300 new students each year (5% of every high school freshman class across Baltimore City). This expansion and evolution requires that Thread be nimble and innovative, and leverage identified opportunities in a way that is congruent with our values and core competencies.

Our How

Team members at Thread are hard- and smart-working, collaborative, curious, passionate, gritty, strategic and resilient. We meet people where they are. We go all in with care, compassion, and empathy. We believe small acts make a big difference. We trust each other to be sincere, reliable and competent. The outcomes Thread has achieved are exemplary. However, the road to excellence is peppered with iterative learning. We make mistakes often and fail frequently, but we learn from our mistakes and continue to tenaciously try and try again. We are about building communities of responsibility and have high expectations of students, volunteers, collaborators, and staff. We believe that each human being has a purpose in life and have found that individuals living on purpose have discovered the intersection of their skills, passion, and what the world needs. The journey to find this intersection, one’s dot, is often simultaneously exhilarating and difficult. Thread creates a safe and challenging space for all individuals in our community—students, volunteers, collaborators, and staff— to find their dot through deep reflection, honest feedback, and in-depth coaching.

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